Office Administrator

Brussels, Belgium

We are looking for a reliable Office Administrator that will undertake a variety of day-to-day administrative tasks to ensure that the rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will be diverse ranging from bookkeeping to mentoring office assistants towards higher performance. The ideal candidate will be highly competent in prioritizing work and working with little supervision. He/She will be self-motivated and trustworthy.


What you will do

  • Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs

  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail

  • Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents

  • Update spreadsheets used by accounting, production, and field services

  • Schedule and track meetings and appointments, book flights, and handle travel logistics


Who you are

  • Proven experience as office administration, front desk representative or similar

  • Excellent written and verbal communication skills

  • Strong time-management and multitasking abilities

  • Proficiency with office applications, and aptitude for learning new software and systems

  • Ability to maintain confidentiality of company information

  • Fluency in English and French/Dutch or both.

  • High school diploma or equivalent