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Personal Assistant (M/F)

Brussels, Belgium

The Personal Assistant reports directly to the CEO, providing a high standard of personal executive level assistance to meet his needs and objectives. This is a broad, busy and visible role in which you will need to provide confidential and professional assistance.


Responsibilities


  • Acting as a first point of contact: dealing with correspondence and phone calls

  • Managing calendars and emails

  • Organising meetings and appointments including controlling access 

  • Booking and arranging travel, transport and accommodation

  • Keeping track and reminding about important tasks and deadlines

  • Typing, compiling and preparing reports, presentations and correspondence

  • Arranging internal meetings and minute taking

  • Implementing and maintaining procedures/administrative systems

  • Liaising with staff, suppliers and clients

  • Collating and filing expenses and 

  • Maintains customer confidence and protects operations by keeping information confidential.

  • Miscellaneous tasks which will vary, eg completing corporate governance reporting, home or personal life maintenance tasks.


Requirements

  • Discretion and trustworthiness: you will often be party of confidential information

  • Flexibility and adaptability

  • Good oral and written communication skills

  • Organisational skills and the ability to multitask

  • The ability to be proactive and take the initiative

  • Tact and diplomacy

  • Communication skills including Strong writing and editing skills

  • High level verbal and written communications skills in English, French is a plus


This position requires a motivated and flexible individual with exceptional multi-tasking ability as the demands on the role will vary from time to time. As an international organisation, you will need to be an effective communicator with people at all levels and from all backgrounds and cultures. 


Building and maintaining good relationships with all contacts (internally and externally) is key to success in the role. The job requires that you have a mix of skills and experience and initiative to respond to a range of queries and responsibilities in the absence of senior managers.