Personal Assistant (M/F)
The Personal Assistant reports directly to the CEO, providing a high standard of personal executive level assistance to meet his needs and objectives. This is a broad, busy and visible role in which you will need to provide confidential and professional assistance.
Acting as a first point of contact: dealing with correspondence and phone calls
Managing calendars and emails
Organising meetings and appointments including controlling access
Booking and arranging travel, transport and accommodation
Keeping track and reminding about important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Arranging internal meetings and minute taking
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses and
Maintains customer confidence and protects operations by keeping information confidential.
Miscellaneous tasks which will vary, eg completing corporate governance reporting, home or personal life maintenance tasks.
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
Communication skills including Strong writing and editing skills
High level verbal and written communications skills in English, French is a plus
This position requires a motivated and flexible individual with exceptional multi-tasking ability as the demands on the role will vary from time to time. As an international organisation, you will need to be an effective communicator with people at all levels and from all backgrounds and cultures.
Building and maintaining good relationships with all contacts (internally and externally) is key to success in the role. The job requires that you have a mix of skills and experience and initiative to respond to a range of queries and responsibilities in the absence of senior managers.