Project Administrator

Brussels, Belgium

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans.

You will manage schedules, arrange assignments and communicate progress to all team members.

This is an active interdepartmental role working on the company’s global strategic plans. 

Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. You should have excellent communication and collaboration skills and a can-do attitude is essential.

Ultimately, you will ensure our projects meet quality standards and are completed on time and within budget.



  • Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)

  • Break projects into doable tasks and set timeframes and goals

  • Create and update project workflows

  • Conduct risk analyses

  • Prepare and provide documentation to internal teams and executives

  • Retrieve necessary information (e.g. requirements and relevant case studies)

  • Track expenses and predict future costs

  • Monitor project progress and address potential issues

  • Coordinate quality controls to ensure deliverables meet requirements

  • Measure and report on project performance

  • Act as the point of contact for all participants

Must Have

  • Work experience as a Project Administrator, Project Coordinator or similar role

  • Hands-on experience with flowcharts, technical documentation and schedules

  • Knowledge of project management software 

  • Solid organisation and time-management skills

  • Team spirit

  • BSc in Business Administration or related field

  • Fluent in English

What's great in the job?

  • Active and exciting role
  • Interesting projects and great people
  • Modern working environment and modern systems
  • Direct coordination with functional consultants for qualification and follow ups
  • See project from conception to reality